2017 Vendor Information

Handmade Arcade updates our Vendor Information page almost daily as our event nears. Vendors are encouraged to check this information often.

Stay tuned for information regarding Handmade Arcade 2017. We will also be sending email alerts as needed.  Handmade Arcade makes announcements via our blog, Facebook and Twitter pages – bookmark, like and follow to get the latest information.

Traditional Vendor Space Details
Craft Corridor Space Details
Vendor and Sponsor Floor Map and and Load-in Time Zones
Load-In Street Map
Swag Bags and Take-away Table
Downtown Pittsburgh Hotel Information
Location Information
Directions and Parking at DLCC
Setup Instructions
Breakdown Instructions
What to Bring
Tips and Information
Volunteer Help
Help Us Promote!
In-State Vendor Tax / Out-of-State Vendor Tax Info
For More Information

Traditional Vendor Space Details ($240 vendor space):

  • Each traditional vendor receives an 8-by-2.5 foot table and two chairs.
    NEW THIS YEAR: If you do not plan to use the table or the chairs provided, put them in the walkway between the aisles and the Convention Center staff will remove them before the show begins.
  • Each vendor is provided with an 8-by-8 foot area of space. No exceptions.
  • Each table has approximately 3 feet between them. Please do NOT use this space for your display. 
  • Vendors placed at the end of the aisles will also have an 8-by-8 foot area. The vendor map can be deceiving. There is more than enough space for your display. If you have questions during load-in, ask the Handmade Arcade organizers for space clarification.
  • Stay within your assigned space and be courteous of your crafty neighbors.
  • If you have racks or other display structures, they MUST fit within your assigned space. Likewise, you must contain all of your extra merchandise containers within this space.
  • If your table is close to a wall, you will still need to bring your own display structures.
  • Vendors may NOT tape or hang any items to the wall.
  • If you have made any special requests we will make every effort to accommodate you.

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Craft Corridor Vendor Space Details ($150 vendor space):

  • Each Craft Corridor vendor receives a 6-by-2.5 foot table and two chairs. Craft Corridor vendors must use the table provided by the Convention Center. Unnecessary chairs can be set in the center aisle upon arrival. Convention Center staff will retrieve them.
  • IMPORTANT: The Craft Corridor is a smaller display space. Please note that Craft Corridor vendors receive a 6-by-6 foot area of space. Everything must fit in the 6-by-6 foot space. No exceptions.
  • Each table has approximately 2 feet between them. Please do NOT use this space for your display. 
  • Craft Corridor vendors are not permitted to bring racks or other floor display structures. EXCEPTION: Craft Corridor vendors are permitted to bring a backdrop to be placed behind their table (such as a flat panel display, fabric or paper banner or sign, or a stand-alone wall rack to display prints).
  • Vendors placed at the end of the aisles will also have an 6-by-6 foot area. The map can be deceiving. There is more than enough space for your display. If you have questions during load-in, ask the Handmade Arcade organizers for space clarification.
  • Stay within your assigned space and be courteous of your crafty neighbors.
  • Per the Craft Corridor requirements, you are not permitted to bring racks or other display structures. Likewise, you must contain all of your extra merchandise containers within this space.
  • If you have made any special requests we will make every effort to accommodate you.
  • Craft Corridor vendor spaces are NOT eligible for electricity.

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Vendor and Sponsor Floor Map and Load-in Time Zones

Download the PDF of the event floor map (latest update 11/18/17)

There will be security directing you at the entrance and HA organizers will be on the loading dock. Do not park until you have been directed by an HA organizers and received your check-in number for your dashboard.


  • Your load-in times,
  • Your table number and
  • The loading dock that you have been assigned to use

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Load-In Street Map: 
The Load-In Street Map details how to get to the loading dock. The doors to the loading dock will close at 9:30 a.m.

IMPORTANT: There will be security guards at the entrance to the loading docks. You will need to know your load-in times, your table number and the loading dock that you have been assigned to use.

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Swag Bags (400 distributed) and Take-away Table:
Early Birdie shoppers receive a swag bag full of goodies. Vendors and sponsors are invited to contribute to the swag bags. Contributions could include:

  • Coupons to use at Handmade Arcade 2017 and/or your online store.
  • Small product samples. If you want to contribute samples, but can’t manage 400 – no problem! We are happy to distribute what you give us.

Contributions must be received by Tuesday, November 28th.

Mail to: 
Handmade Arcade
3850 Brownsville Road
Pittsburgh, PA 15227

Drop off:

  1. Handmade Arcade Director’s house in the South Hills. (Address listed above). Email Tricia at sponsor@handmadearcade.org to coordinate a drop-off time.
  2. Wildcard, 4209 Butler Street, Pittsburgh, PA 15201
    (412) 224-2651
  3. The Artsmiths of Pittsburgh, 1635 McFarland Road, Pittsburgh, PA 15216
    (412) 341-2299

Handmade Arcade also sets up a take-away table for the general public. This is an opportunity for all vendors and sponsors to share marketing materials with our attendees. You can include these items with your Early Birdie swag bag contributions or add them to the table on the morning of the event.

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Raffle Baskets:
Your donation to Handmade Arcade’s raffle baskets allows us to fundraise for our educational and outreach programs. Last year’s generosity assisted Handmade Arcade in offering eight Youth Maker Scholarship tables at this year’s event!

If you would like to donate to HA’s raffle, please fill out our Raffle Donation Form. This will help us plan our baskets. Thank you! Handmade Arcade is a 501(c)(3) nonprofit. You will receive an acknowledgment of your donation.

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Downtown Pittsburgh Hotel Information:
We have reserved a block of rooms for our vendors at the The Westin Convention Center, located across the street from the David L. Lawrence Convention Center at 1000 Penn Avenue, Pittsburgh, PA 15222. Room cost is $119/night plus taxes and fees.

The cut-off date for reserving rooms online has passed. If you still want to book a room, you can call the hotel directly at 412-560-6358 and speak with Aubrey.

More information about hotels close to the Convention Center can be found here.

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Location Information:

David L. Lawrence Convention Center (DLCC)
1000 Ft. Duquesne Blvd., Pittsburgh, PA 15222

The convention center is at the corner of Penn Ave. and 10th Street, in downtown Pittsburgh. Handmade Arcade is in Halls D and E on the first floor. Enter through the WEST LOBBY street entrance off of Tenth Street.

You can find additional information about the Convention Center at their website.

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Directions and Parking:
Directions to the David L. Lawrence Convention Center (DLCC) can found online hereThe DLCC has a large parking lot with a low daily fee of $12.

There will be FREE PARKING Downtown in all Pittsburgh Parking Authority Garages for the Holidays. Download the ParkPGH app for real-time parking availability.

The three closet garages to the Convention Center are:

Grant Street Transportation Center:
55 11th St, Pittsburgh, PA 15222

Ninth and Penn Garage
136 9th St, Pittsburgh, PA 15222

Smithfield Liberty Garage
629 Smithfield St, Pittsburgh, PA 15222

Street parking is not recommended for our event vendors.

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Setup Instructions:

  • Setup will run from 6:15 a.m. and will end at 9:20 a.m., with the loading dock closing at 9:30 a.m.
  • Please arrive at your assigned time ONLY – not earlier or later. We are working with the Convention Center to make this as seamless as possible. We need you to adhere to your load-in times for that to happen.
  • Once you arrive, you will be directed to park in the appropriate loading dock area and given a number and time to place on your dashboard.
  • Please unload your car as quickly as possible and take your items to your table.
  • We STRONGLY recommend, if possible, you bring your own dolly or pack your items for easy transport. Many of you will be arriving at the same time and there are a limited number of carts provided from the convention center.
  • There will be 4 Teamsters on-hand to help with carts. Please note that Teamsters have to adhere to certain rules when it comes to uploading and pushing carts. Please work with them. They are there to help! 
  • Once your items have been delivered to your table, RETURN TO YOUR CAR immediately, leave the loading dock and park in one of the many garages downtown (see Directions and Parking above).
  • After you park, return to set up your booth. The walk-in entrance to Halls D and E are through the WEST LOBBY street entrance off of Tenth Street.

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Breakdown Instructions:

  • Handmade Arcade ends at 7 p.m. Do NOT break down your table before then.
  • At 7 p.m., the loading dock doors will be opened and additional trash and recycling bins will be provided.
  • Breakdown must be completed by 8 p.m.
  • Vendors should NOT break down the tables and chairs; this will be handled by the Convention Center staff.

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There is no free internet service at the Convention Center.
If you would like internet access, view the Convention Center’s On-Site WiFi Options page. If your devices meet the listed requirements, you should be able to sign up for wireless the morning of Handmade Arcade. If you have questions, contact the numbers listed on the page.

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What to Bring: 

    • Your crafts, and LOTS of them.
    • Lots of change. You can never have too many small bills – ones, fives and tens. You can bring a cash box, but nothing is more secure than wearing your money — either in an apron or in your pockets (trousers with four big pockets — $1, $5, $10 and $20). The Welcome Table will NOT be able to assist you in breaking large bills.
    • A credit card reader. Vendors with credit card readers tend to have a better sales day.
    • Business cards or other promotional/contact materials for your craft venture. You may also want to have a mailing list sign-up sheet.
    • A friend. If you don’t have a buddy to help out, HA will have volunteers on hand who can watch your table while you take a bathroom break or grab some food.
    • Tablecloth or yardage. You’ll also want enough material to hang to the floor, and disguise all the stuff you’re storing under the table.
    • Mirrors are useful if you’re selling clothing or jewelry.
    • Bags. If you don’t have your own, supermarket bags are fine.
    • Craft-fair handy bag. Might include: masking tape, safety pins, Sharpie, scissors, needle and thread, string, small notebook, pens, aspirin, and Band-Aids.
    • Trash bag.
    • Comfortable shoes. Consider bringing a spare set and/or a mat to stand on. The concrete floor can be brutal.
    • We will have a promo table. This is a great place to put your own fliers, postcards, coupons, and giveaways.
    • Wear layers. Please note that the Convention Center is a “green building” and during load-in, the heating system will be turned off while the loading dock doors are open. After this time, it will take several hours (depending on how cold it is outside) for the hall to completely return to normal temperature. The temperature also fluctuates throughout the day depending on crowd levels.

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Tips and Information:

  • Signage. Make sure your products are identified, if they’re not obvious to customers, and that you highlight a unique feature (“Made from recycled chopsticks!”).
  • Mark prices clearly.
  • Inventory what you’re bringing. That way, after the fair you can sort out what you’ve sold.
  • Stand and deliver. Sure, it’s a long day and your feet may be crying for a break, but you’re more likely to engage customers and appear accessible if you’re standing up and eye-level with them. Sitting, head bowed over some craft work, isn’t inviting to sales. Remember, this is retail. You don’t have to do a hard sell, but smiling, inviting customers over, talking up your products are all smart strategies.
  • There are ATMs in the Convention Center and at various locations downtown. However, the ATM at the Convention Center tends to run out of cash. If you do not have a credit card reader, consider getting one.
  • The Convention Center concessions within our hall will be open at breakfast time and stay open through dinner. Breakfast items, lunch, beverages, and snacks will be available for purchase.
  • Concession lines at the Convention Center can be long and time-consuming. We recommend you bring drinks and food with you.

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Volunteer Help:
HA Volunteers will be recognizable by their name badge and black apron. They are there to assist you. They will also be available to watch your table for brief trips to the restroom or concessions stand. Volunteers will only watch your table and will not make any sales — shoppers will be informed that the vendor will return shortly. Please keep these trips short. Handmade Arcade organizers are available at the Welcome Tent located at the front of the hall.

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Help us Promote!

  • Please share our Event Page on Facebook! As a community organization, we cannot invite those who like our page. We need you to invite all your friends and family.
  • Help promote Handmade Arcade! Visit our Media Image page for various web ads and buttons to use on your social media pages and websites.
  • If you would like to advertise Handmade Arcade in your neighborhood, event posters and postcards are NOW available for you to pick up at Wildcard,4209 Butler Street in Lawrenceville.
  • And don’t forget social networking. If you haven’t already, join or like our Facebook and Twitter. And don’t forget to post to our Instagram page at @handmadearcade. Tag #handmadearcade2017.

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PA Sales Tax and City of Pittsburgh Vendor Permit:
Vendors must register for a PA Sales Tax License if selling taxable items. Go to www.pa100.state.pa.us to register online. You can also complete a paper PA-100. For more information, go to www.revenue.state.pa.us.

For information about the City of Pittsburgh vendor requirements go to http://pittsburghpa.gov/ (You are only required to file as a vendor with the City of Pittsburgh if you make more than $12,000 per year as a vendor). These and any other legal requirements are the vendors’ personal responsibility. Handmade Arcade will not request proof of compliance.

Pennsylvania Tax Obligations for Out-of-State Vendors
Download the PA Tax Obligations for Out-Of-State Vendors brochure for more information.
Handmade Arcade is not able to help you with this process.

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For More Information:
Please don’t hesitate to contact us at info@handmadearcade.org if you have further questions. It is better to ask in advance. For last-minute emergencies, the night before and the morning of the show, do not email. Please call Tricia at 412-654-3889 or Elizabeth at 412-478-5222. We suggest that you program these numbers in your phone so that you have it during your travel to the show.

We are looking forward to another successful and fun Handmade Arcade!

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